Assessments by Job Responsibility

Some organizations will have multiple individuals with the same title, and an assessment summarized by title can be useful, but for larger organizations, that is insufficient. In these cases, the system allows admins and individual team members to enter all of their job responsibilities along with who their backup is for the specific responsibility. An individual can have unlimited responsibilities, and the system encourages users to use a common set of terms but allows for uniqueness.

Using this information, assessments can be performed to show which responsibilities may be at risk during a disaster. This assessment factors in the preparedness level of each individual listed as primary or backup for a given responsibility. It will then show you which responsibilities lack anyone prepared to perform the duties, those responsibilities that have a single point of failure, and those that are well covered.

Assessments By Title

All organizations will have a roster of individual team members that includes their titles. When multiple individuals share the same title, this system will provide an assessment that is summarized by title so you can get a better understanding of how those groups are prepared and which titles are at risk of being able to respond during a disaster 

Customized Individual Assessment

A custom assessment will be generated for each address/location survey completed in the system. The assessment also factors in household information for user accounts, roster information for organization accounts, and any plans that have been uploaded or created using templates associated with the survey address.

Customized Plans - Upload Your Own Documents

When performing assessments, the system will check to see if you have uploaded various disaster plans into the Documents area. The document area allows you to upload PDFs you create elsewhere and make them available for viewing and downloading in the system. The assessment process does not review the content, as that is completely up to each author, but it ensures that the required plans have been uploaded.

Customized Plans - Pre-Defined Templates with links to survey data

If you are just starting your preparedness journey, the thought of documenting your disaster plans can be overwhelming. Our Pre-Defined Templates are a very powerful feature that can help you get started with this. When you create a template, we will pre-populate the sections that we believe should be in each plan, and you are free to edit as needed. When the required data has already been provided elsewhere in the system, tags are utilized so that when you publish your template to the Documents area, the latest data will automatically be retrieved from the system.

All required plans have Pre-Defined templates, so users of this feature will not need to upload external documents. Publishing will take the template and create the required PDF, which can be viewed or downloaded as needed. If your situation changes and the document needs updating, simply edit the template and re-publish it. All tags are then re-expanded so the newly published document has the latest info.

Food Inventory - Calorie Requirements based on Age & Sex

When entering household makeup, the birthday and sex of individuals are required. The system will use this data and recommendations from Dietary Guidelines for Americans published by the U.S. Departments of Agriculture and Health and Human Services to provide the recommended number of calories per day that should be stored for each individual in the household. Users will be able to override this number if needed.

Food Inventory - Track at the detail level

The Food inventory system allows for the tracking of individual food items and tracks the following information per item:

• Item Name
• Associated Addresses (this is a list of addresses/locations that have access to this supply)
• Primary Meal Type
• Manufacture
• Expiration Date or Packing Date & Shelf Life
• Calculated remaining shelf life
• Container information
• Total Calories in the Container or Servings  Per Container & # Servings per container
•  A household or organization location 

Using this data, the total calories available to an address can be calculated. When items expire, they are automatically removed from the calculations, and reports of expired items or those expiring within 12 months are made available.

The reports will provide a holistic view of the food being maintained by an individual or organization

Food Inventory - Track at the summary level

For accounts that do not use the detailed level tracking described above, the surveys will ask for high-level data, such as the total number of stored calories for an address, which will be used when performing assessments. It is up to the user to ensure that expired items are not factored into the total.

Gear Recommendations

When survey data is entered, lists of recommended gear will be accessible. The list will include an overview of the type of gear in question, specific purchase options, and reviews of specific gear when available.  

Individual Goal Setting

As a part of each address/location survey, users will be prompted for preparedness-related goals.

Multiple Business Locations

Each organization will have one address and corresponding survey, but organizations with multiple business location features can enter those locations into the system. For each location, the following will be tracked:

• Location Specific Surveys
• Food stores can be associated with 1 or more locations
• Plans can be unique to a specific location or cover multiple locations
• Team members can be attached to specific locations
• Assessments can be made at the org or location level

Multiple Households Addresses

Each user account can create one address and a corresponding survey, but those with this feature can create multiple. Some individuals may want to track preparedness levels for multiple addresses, and when this is available, each address will have its own survey. If they accept an invitation from an organization, they can select the address they want to associate with that organization.

Examples: An individual may maintain a primary home and a vacation home or RV, and they want to track supplies independently for each location, with some items and documents common to each location.

Resource Lists

The system will show a general list of resources, and organizations can make additional electronic resources available to team members as they see fit.

Survey Based Assessment

Surveys that are specific to a given address or location provide data that will be used to perform assessments.